Invoice Instructions:
In the top field you will enter the Seller’s name, address and phone number.
In the next section titled TO: enter the Buyer’s name, company name, address and phone number.
In the ship to section enter the recipient’s name, company name, address and phone number. This may be the same as the buyer’s information. However, at times a buyer may ship their order elsewhere.
Under invoice enter the invoice number, this should be a unique set of numbers used to identify this transaction. Next enter the invoice date.
The next section is the comments or special instructions- this may include how long the buyer has to pay the invoice, or any other comments or delivery instructions.
In the next section, enter the salesperson’s name. the Purchase Order (P.O) Number, the requisitioner (this is the person who initiated the request for the goods and services), how the order will be shipped, for example ground or next day UPS. Then enter the F.O.B. Point. F.O.B point stands for Free or Board or Freight on Board and refers to the point after which the products were shipped to the Buyer that the seller is no longer responsible for the items. This is point or designation that eth seller’s obligation ends.
Next enter the quantity, description and unit price of the product or item being sold. Then enter the total price for that product or item. For example, if 20 is the quantity, then enter a product description, and the unit price per item is $10, then my total for that item would be $200.
Enter each item or product category being sold on a separate line. Then provide a subtotal, then enter the sales tax amount, shipping and handling fees, then enter the total amount due.
State on the bottom who the checks should be made payable to and to the who’s attention it should be sent. Lastly, enter a phone number that the buyer may reach you at if there are any questions.